Dear Alice,
I am eagerly looking forward to your visit to our city. After all these years of writing to each other, I can not wait to see you. However, I regret to inform you that I will not be able to meet you at the airport on time.
The reason is that your flight will arrive at 9 o’clock on the morning of May 9, and unluckily our teacher has decided to give us an English test at that time. The test is important and we are all required to take it. So the earliest time when I can reach the airport will be about an hour after you land. Will you plese wait for me at the arrival lounge? You can have a rest while you wait.
By the way, as we have never met before, I must tell you I will wear a whiteT-shirt, with two red ballons in my hand that day so that you can recognize me easily. Thanks very much for your forgiveness and understanding. Hope we can meet soon.
Sincerely yours,
Li Hua
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